Secretary to the Principal/Executive Assistant to the Principal

Overview: 

Kodaikanal International School is a 120-year-old dynamic international school with a rich history of holistic education, offering the IB continuum of the Primary Years Programme (PYP), the Middle Years Programme (MYP) and the Diploma Programme (DP) to our learners. Our beautiful school and community are nestled in the Palani Hills of Tamil Nadu, South India.

At KIS, we empower our students to navigate through life’s challenges to achieve their true potential. We follow an inquiry-based approach that promotes critical thinking, learner agency and a dedication to serving others. We recognize the importance of a meaningful, relevant and engaging curriculum that connects students to real-world contexts for their learning. We are keenly aware of the need to adapt our teaching and learning model to respond to the needs of our students in a world of fast-paced change.

Role:

Provide assistance to the Principal and Administration through supportive in-depth knowledge of the school, its ethos, mission and goals.

About Kodaikanal International School

KIS Vision Statement: We strive to be a school the world needs: Our graduates will be transformative leaders, caring humans and thoughtful ambassadors for a just, sustainable and peaceful world.

KIS Mission Statement: Kodaikanal International School (KIS) is committed to empowering young people from diverse backgrounds with vision, knowledge, compassion and cross-cultural understanding. We are a community that welcomes everyone and seeks our purpose in the life and teachings of Jesus Christ.

KIS Values: Accountability, Appreciation, Concern for Others, Consistency, Context, Cooperation, Integrity, Openness, Performance, and Reverence.

We are seeking colleagues who are driven by:

  • a strong belief in KIS’s guiding principles;
  •  the IB philosophy;
  • service and action;
  • a focus on trust, relationships and community.

Our learning environment is characterized as:

  • inquiry-based learning;
  • fostering agency in our learners;
  • transdisciplinary and interdisciplinary;
  • service-oriented;
  • diverse, safe and inclusive.

Safeguarding Statement

KIS is committed to the safety and wellbeing of all children and young people in our care. We support the rights of the child and will act without hesitation to ensure a child-safe environment. We also support the rights and wellbeing of our staff and volunteers and encourage their active participation in building and maintaining a secure environment for all participants. Teachers at KIS must follow the guidelines of the school’s protective behavior policies and protocols, including reporting any situation that might constitute a health and/or safety hazard to students or school employees.

Qualifications & Experiences

Required Qualifications:

  • BA
  • Competent knowledge for all aspects of secretarial work

Preferred Qualifications:

  • An advance degree - Masters 
  • Proficient with oral and written English

Preferred Experience:

  • Able to communicate clearly and effectively in a pleasant manner
  • Should have a clear and pleasant telephone voice and manner

Preferred Skills and Dispositions:

  • Possess strong communication and interpersonal skills with persons from a variety of backgrounds and nationalities

  • Possess strong time management and organizational skills

  • Proven ability to be a team player.

Reports to: Principal
Coordinates with: Human Resources Manager
Time Period: Initial 2-year contract, potential extensions after initial contract

Responsibilities

  • Communicate effectively through letter, telephone and personal interaction, independently and in consultation with the Principal

  • Screen visitors and provide a reception area for people waiting to meet the Principal

  • Maintain all appointments for the Principal

  • Supervise the main reception and mimeograph staff

  • If appointed as Council Clerk, prepare agendas, arrange accommodation, transportation and food services with the respective managers, record and prepare minutes for the Council Committees, Council of Directors and Association meetings and attend to any other details / arrangements as required by the Council.

  • Maintain the highest level of confidentiality

To assist the Principal / Human Resources Manager in the following areas:

  • Maintain all professional Staff files and database in an efficient and up-to-date manner

  • Liaise with prospective staff.  (Such as set up interviews, communicate interview results, contract offers, medical check-ups, travel details etc.)

  • Liaise with new staff upon arrival

  • Liaise with Professional Staff regarding beginning and end of semester details

  • Liaise with Professional Staff completing contracts on final documentation and other details

  • To assist the Principal and Human Resources Manager wherever needed and work independently as directed

School Organization

A KIS staff member is expected to work in a positive, professional, supportive manner and develop a collaborative and team approach to enable the school to achieve its stated mission, vision, values, and strategic goals.

School Community

A KIS staff member is expected to :

  • Supports, promotes and enforces the ethos of KIS as defined in the mission and vision statements, guiding principles and strategic plans
  • Promotes a positive attitude about the school with all members of the school community
  • Implement decisions made in department- and school-committee meetings, as relevant to the department
  • Follow the guidelines of the school’s protective behavior policies and protocols and personal data protection policies and procedures, including reporting any situation that might constitute a health and/or safety hazard to students or school employees, and reporting any personal data breach
  • To respect the confidential nature of discussions at staff meetings and other contexts in which sensitive information is likely to be communicated; particularly in terms of interaction with students
  • The staff is expected to perform other appropriate duties as assigned by the Executive Administrative Manager, or Principal

Application Process:

  1. Download Application Form >> KIS Administrative Position Application Form
  2. Fill-in the required information
  3. Use the form below to submit your application along with your resume

Please note that applications that do not include the application form and a resume will not be considered. 

Apply

Required

Namerequired
First Name
Last Name
Must contain only letters, numbers and spaces
Attach up to 2 files with a maximum size of 10MB
No file chosen
0 / 2000