Admissions Coordinator

Department: KISCO

Supervisor: Admissions and Marketing Director

Position Start Date: July 2024

Position Description: The Admissions Coordinator is responsible for managing and overseeing the entire admissions process at KIS. The role demands a dynamic individual who can balance administrative responsibilities with effective communication skills, and a deep understanding of the IB curriculum and ethos.

Qualifications and Professional Skills

  • Bachelor's degree in Education, Administration, or related field (Master’s preferred)

  • Minimum of 5 years’ experience in an admissions role, preferably in an IB or international school setting

  • Strong understanding of the IB curriculum and educational philosophy

  • Have knowledge of the process and requirements of admissions appropriate for an international boarding school

  • Experience in sales & marketing, educational administration in more than one type of school system e.g. Indian, British, American, international Proven ability to work effectively with people from all cultures and backgrounds

  • Excellent communication and interpersonal skills

  • Proficiency in data management and analysis

  • Ability to work in a multicultural environment and commitment to diversity and inclusion

Key Responsibilities

Admissions Process Management

Initial Inquiry Response:

  • Promptly and professionally respond to all inquiries from prospective families via phone, email, or in-person visits.
  • Provide comprehensive information about the school’s IB programs, curriculum, extracurricular activities, and school values.

Application Processing:

  • Manage the school’s online application portal, and assist families in navigating the application process.
  • Oversee the collection and review of application materials, ensuring all required documents are submitted and up to date.

Assessment Coordination:

  • Arrange and oversee student assessments and interviews, ensuring they are conducted in a manner consistent with the school’s ethos and admission policy.
  • Collaborate with academic staff to evaluate the suitability of applicants based on academic, social, and emotional criteria.

School Tours and Parent Events:

  • Organize and conduct school tours for prospective families, highlighting the unique aspects of the school, including facilities, classrooms, and extracurricular activities.
  • Plan and execute parents’ events, coordinating with staff and current students to showcase the school environment and culture.

Enrollment Procedures:

  • Guide accepted families through the enrollment process, including enrolment kit, fee payments, and orientation arrangements.
  • Provide a welcome pack with essential information about the school
  • Prepare class, dorm lists in consultation with the Dean
  • At the beginning of each semester placing new students into appropriate residences, organize the procedure for new students to enter school and student residences .

Communication:

Internal Communication:

  • Serve as a liaison between prospective families and various school departments, ensuring smooth information flow and collaboration.
  • Regularly update school staff about admissions timelines, new student profiles, and any specific needs or accommodations required.
  • Liaise with faculty and staff to coordinate student assessments and interviews.

External Communication:

  • Serve as the primary point of contact for prospective families.
  • Provide timely and accurate responses to inquiries via email, phone, and in-person.
  • Establish open communication with parents and newly accepted students to facilitate successful adjustment on arrival

Marketing Collaboration:

  • Work closely with the marketing team to develop communication materials such as brochures, emails, and website content that accurately represent the school’s programs and values.
  • Assist in crafting compelling narratives for school marketing campaigns, highlighting student success stories and unique program offerings.

Documentation and Record Keeping:

  • Maintain accurate and confidential student records.
  • Prepare reports and statistics related to admissions.

Other Responsibilities:

  • Support KIS guiding principles
  • Interpret records coming from a wide range of educational systems, including primarily the Indian, British and American type
  • Initiate bills for early departure and late arrival fees as well as late notification of withdrawal charges
  • Maintain clear and open channels of communication with the Admissions and Marketing Director
  • Other duties as assigned by the administration

Application Process:

  1. Download Application Form >> KIS Administrative Position Application Form
  2. Fill-in the required information
  3. Use the form below to submit your application along with your resume

Please note that applications that do not include the application form and a resume will not be considered. 

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