Secretary CEH

Position Name: Administrative Secretary

Department: Center for Environment and Humanity (CEH)

Supervisor: KIS CEH Coordinator

Position Description: This position bears responsibility for specified functions in office administration, document and data management, document storage and retrieval, intra-office and interdepartmental communications, report generation and general secretarial functions in CEH.

Essential selection criteria:

  • BA / BSc from a recognized college/university
  • Preferably Diploma or Certificate from a recognized Secretarial course
  • Fluent and accurate written and spoken English
  • Have one year minimum of secretarial experience with acquired knowledge
  • Have basic knowledge of overall KIS procedures and offerings


  • Support KIS guiding principles
  • Confidentially and accurately, maintain records
  • Knowledgeable about the software used by the school
  • Translate CEH materials into Tamil including pamphlets, PPTs, videos, and outreach materials
  • Support the CHE team in outreach efforts at schools and other community groups
  • Developing and maintaining relationships with local partnering organizations such as schools, hotels, NGOs, village representatives, etc. and working with them to schedule outreach events and workshops
  • Manage printing, photocopying, and lamination needs of CEH
  • Vendor management – identify, coordinate, and manage any vendor or contract work run by CEH such as with carpenters, welders, painters, sticker printers, etc.
  • Organize transportation and other logistics for workshops, field trips, events
  • Maintaining documentation and records of projects such as native plant species nursery, seed bank, resource recovery park
  • Receive training and support from Program coordinator to manage KIS recyclables, including coordinating and planning with the local scrap dealer, weighing materials, submitting bills and proceeds to finance office
  • Data entry for Recycling Unit (how much waste is produced, what categories, what parts of campus generate more waste, etc)
  • Maintaining the CEH Inventory
  • Maintaining a financial record of all CEH accounts and expenditures
  • Any responsibilities as required by Supervisor/Principal

To be considered for the position, please do the following:

  1. Download application form (click here)
  2. Fill-in the required information
  3. Email the completed form along with CV / Resume and letter of interest to: stating the position applied for in the subject line

Note: Only short-listed candidates will be contacted.

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