High School Secretary

Position Description: High School Secretary

Supervisor: High School Coordinator

Department:  High School

Position: Full time, Support Staff

Hours: 44 hours/week

Purpose: To assist the HS Coordinator  

Essential Selection Criteria

  • BA / BSc from a recognized college/university
  • Diploma of Certificate from a recognized Secretarial course
  • Typing speed of a minimum of 50 wpm
  • Have sound working knowledge of the software program used by the school
  • Strong communication skills in oral and written English
  • Have three years minimum of secretarial experience with acquired knowledge
  • Strong organization skills and attention to detail
  • Demonstrated proficiency of KIS procedures for secretarial responsibilities.

Professional Skills

  • Confidentially and accurately, maintain files.
  • Able to maintain and teach other secretaries about school procedures.
  • Able to work independently as well as collaboratively.
  • Able to perform office duties without supervision – communication, correspondence, photocopying, making appointments, taking messages, etc.
  • Pleasant, polite, warm and welcoming personality with good manners, respectful and courteous.
  • Well-dressed in a manner appropriate for an office.
  • Ability to work in a team, filling in and covering jobs as necessary.
  • Able to speak, read and write Tamil and English fluently.
  • Be alert and cordial at all times.
  • Clear pleasant telephone voice and manner (a top priority).
  • Should be a life-long learner.

Responsibilities 

  • Provide Administrator support as requested.
  • Provide Teacher support as requested.
  • Strict levels of confidentiality must be maintained at all times.
  • Schedule appointments with teachers/parents/students.
  • Update and maintain R-School database.
  • Maintain student files.
  • Liaise with the Student Records Secretary for withdrawn HS students re: documentation.
  • Arrange for substitute teachers as necessary.
  • Maintain accounts and submit to Finance: substitute teacher payments, etc.
  • Distribute and keep copies of all students’ reports – interim and quarterly.
  • Prepare Assembly Agenda – take announcements, allot time slots, etc.
  • Be a back up for the Guidance, IB, Student Records Secretary.
  • Assist student services – signups, post notices, student registration, as necessary.
  • Other duties as assigned by the HS Coordinator

To be considered for the position, please email resume and letter of interest to: hr@kis.in stating the position applied for in the subject line.

Note: Only short-listed candidates will be contacted.

Accreditation and Affiliations
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