Executive Assistant to Vice Principal

Position Name: Executive Assistant to Vice Principal

Department: Administrative Support

Supervisor: Vice Principal

Position Description: The Executive Assistant’s role is to support the Vice Principal with secretarial duties and maintain current lists, reports, and other files.

Essential selection criteria:

  • Proficient in secretarial skills and office management
  • Proficient IT skills including MS Office, email and database programs
  • Willingness to learn and grow professionally
  • Possess good command of, and attention to correctness and accuracy of written English
  • Be able to compose and proofread letters
  • Be professional, discrete, organized, timely and have good interpersonal skills

Desired attributes:

  • Graduate of a recognized university or college with a B.A. or equivalent and/or have received training in secretarial science
  • Two years’ experience as executive assistant in a school environment


  • Support KIS guiding principles
  • Appointments for VP
  • Maintain Professional Development database, inform staff of upcoming sessions, liaise with AV, maintenance on set up needs.
  • Attendance sheets for Professional Development ; follow up mails
  • Prepare section wise list of teaching staff for each semester.
  • Manage teaching staff and non- teaching staff evaluations under VP supervision -update circulate forms, compile and maintain confidential files of results and letters
  • Coordinate staff conference registrations, fee payment, cash advances, travel, hotel, arrangements, staff documentation, and maintain database.
  • Maintain text book database; circulate TB order forms, and make copies.
  • Take minutes of Curriculum Committee meeting and HOD’s / Coordinators Meetings
  • Circulate minutes of meetings and maintain records.
  • Reserve Media room for meetings related to VP office.
  • Send field trip information letter to parents of different groups/grades
  • Maintain the NHS database, send out application form and letters, compile files, congratulation and regret letters.
  • Prepare for the Annual Awards Assembly; Certificates and trophies schedules
  • Assist in VP report to Council
  • Respond to parent email queries and set up appointments with VP
  • Schedule for Opening & Closing assemblies: Type, make copies and distribute.
  • Assist with Strategic Plans, Recommendation/communication related to PYP, MYP, DP, MSA
  • Licenses for turnitin.com, MYP reporting, Atlas Rubicon, Scheduler.
  • Administrator of Atlas and Turnitin program.
  • Assist with Academic Policy like – Language Policy, SEN, Assessment
  • Budgetary related work
  • Work with regard to NESA rep and workshops
  • Boarding and Lodging of Guest from IB/MYP/PYP/MSA and any other which is given.
  • Calendar related work
  • Printing of Indian mark sheet for grades 10 and 12.
  • Email parents regarding reports at regular intervals
  • Work on questionnaires given by the government and other agencies.
  • Any other duties assigned by the Vice Principal/administration

To be considered for the position, please do the following:

  1. Download application form (click here)
  2. Fill-in the required information
  3. Email the completed form along with CV / Resume and letter of interest to: hr@kis.in stating the position applied for in the subject line

Note: Only short-listed candidates will be contacted.

Accreditation and Affiliations